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How do I use email more effectively?
During the blitzworkshops and @yourdesk sessions the following topics will be addressed:
- Your email program
- Your inbox
- Your outgoing email
We will pay some attention to the actual email program itself, how it is laid out and what options and features can help improve your productivity. This may sound a bit trivial but properly understanding the tool you use so intensively on a daily basis will result in the ability to adjust the program yourself for optimal performance.
The most exciting part of the workshop is when going into the Inbox and creating a "trust system" based on David Allen's "Getting Things Done" which will help you process the items in your inbox with much greater speed, allowing you to keep the relevant email at hand and non-relevant email out of sight without losing control or forgetting things.
Finally we will address the "Do's and Don'ts" of outgoing email. How to contribute to keeping email as an effective communication tool and knowing when it is not. Again several tricks that will help you becoming more effective will be shown.
With all methods and tricks "instant applicability" is kept as key requirement. If it is not that simple that you can do it immediately (which means without installing further software, or without further training or reading) it's not a good advice or trick.
Find attached below a couple of sources and "cheat sheets" in case you would like to learn more about improving your email skills.
Books
Online articles
Tools and software
- Funkeyz, online keyboard shortcut training. This free trial version will get you started with controlling the most used Windows shortcuts.
- Dial2Do, an voice command tool for leaving reminders in your inbox.
- Google Desktop, free software allowing you to easily find emails (and other files).
- Fingertips, software (also free) for quickly accessing frequently used commands (including Outlook).
- Yousendit, an online tool to send large attachments.
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